Which condo documents do sellers need?

Why Is It Important for Sellers to Obtain Their Standard Condo Documentation?

If you’re selling a condo, it’s essential to understand that most offers will be conditional upon the buyer’s review of condo documents. These documents help demonstrate the health and management of the condo corporation or complex — and can make or break a deal.

Having this information ready in advance means fewer delays, smoother negotiations, and more confidence for potential buyers.

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Why Buyers Need to Review Condo Documents

When a buyer purchases a condo unit, they’re not only buying the individual living space — they’re also purchasing shared ownership in the condo corporation.

That means they become responsible for:

• Reserve fund contributions
• Shared liabilities (such as lawsuits)
• Ongoing maintenance and management costs

Buyers must be informed about the physical, financial, and legal health of the condo building. Reviewing these documents offers peace of mind and protects them from unexpected issues. If preferred, a professional can complete this review on their behalf.

Find a professional for condo document review → (https://bode.ca/pro-search?categoryId=Legal)

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When Should Sellers Prepare These Documents?

Before you list your condo.
Being organized with your documentation will allow you to respond to buyer requests quickly and professionally, and can prevent delays during negotiations or conditional periods.

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Where Can Sellers Get Their Condo Documents?

• For large condo buildings, contact your property management company
• Some documents may be available via online services like condopapers.com (https://www.condopapers.com)
• In smaller buildings (like fourplexes or triplexes), documentation may be less standardized — reach out to your condo board or property manager

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What Documents Are Typically Required?

Here’s a list of the most commonly requested condo documents:

1. Statement of current contributions due for the unit
2. Details of:
   • Any actions commenced against the corporation
   • Unsatisfied judgments or orders
   • Written demands over $5,000 that could lead to legal action
3. Existing management agreements
4. Existing recreational agreements
5. Information about post-tensioned cables on the property
6. Current corporation budget
7. Most recent financial statements (year-end and month-end)
8. Copy of the condo bylaws
9. Most recent approved and draft AGM minutes
10. Minutes and draft minutes from board meetings (past 12 months)
11. Statement of the capital replacement reserve fund
12. Reserve fund report
13. Reserve fund plan
14. Statement of monthly condo fees and how they’re calculated
15. Statement of any known structural deficiencies
16. Any exclusive use agreements (e.g., parking stalls, storage spaces)
17. Registered condominium plan
18. Condominium Additional Plan Sheet Certificate (CADS)
19. Copy of the insurance certificate
20. Any applicable homeowner association fees
21. Proposed special resolutions (awaiting vote)
22. Passed special resolutions (not yet implemented)
23. Easement, covenants, and restrictions (ECR) agreements
24. Any building/site reports, including:
    • Building envelope reports
    • Technical audits
    • Performance or geotechnical assessments

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Being proactive in assembling these documents helps reduce friction in the sales process, builds buyer confidence, and improves your chances of a smooth and successful transaction.